Conference Request Claim Form Guide
Important Information
All employees MUST complete a Conference Request Claim form and obtain approval from your supervisor(s) BEFORE registering for/attending any Conference, Webinar/Virtual Seminar, External Workshop/Training, or Accredited Course outside the District. Even if you don’t anticipate asking for reimbursement, there are liability issues that could arise if SAC employees travel outside of the district without first obtaining the necessary approval.
Funding Availability
Funding is on a first come first serve basis. Be sure to get your request in early in the academic school year. Please note that if you end up not attending the Professional Development activity, please notify the funding source to make the funds available to someone else.
If PD funding is denied, funds may be available through CTE, SEAP or through your division. Contact those areas for more information.
Professional Development Funding Eligibility
Conference, Webinar/Virtual Seminar, External Workshop/Training, or Accredited Course. For any other funded PD activities (i.e. speakers, memberships, etc.) not requiring a CRC form please contact the PD Office.
Conference Process & Forms:
Obtain your supervisor's approval before requesting funding for a PD activity. Step 3 must be completed after your activity has concluded. Approval for future requests may be denied if all three steps are not taken. If you need assistance, please consult with your department/division's administrative assistant.
Step 1: Secure Funding- Funded Activity Request Form
If approved, continue to Step 2. Please give up to two weeks for a response from the PD Office.
Step 2: District Approval - RSCCD Conference Request Claim (CRC) Form
- Complete RSCCD CRC form & include attachments specified in the RSCCD CRC Instructions.
- Signature Process through Adobe Sign (ITS Adobe Sign Usage Guide)
- Submit completed CRC form to your Division/Department Administrative Assistant to obtain required signatures and begin processing.
- For Reimbursements, fill out the top portion and Part 1 of the form. Then, submit for signatures.
- Request for Advances, fill out the top portion, Part 1 and Part 2 of the form. Include supporting documentation of fees being requested. Then, submit for signature.
Step 3: Post Activity Completion Process
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CRC Completion
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Complete Part 3 of the CRC form.
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Submit all required receipts/proof of payment along with completed CRC form to Division/Department Administrative Assistant for final signatures and processing.
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It is necessary to fill out this form in order for:
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Faculty to receive Flex Credit.
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Classified to receive Professional Development/Professional Growth Credit.
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Management to provide PD & Equity reports and to ensure funding for future PD requests.